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    Contract Billing Specialist

    Full Time

    San Antonio, TX

    Posted on 05/07/2024


    UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Contract Billing Specialist to join our team in San Antonio, TX!

    UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations. 


    Department: Administration
    Reports To: Contract Billing Manager
    FLSA Status:  Full Time/Hourly 


    This position is responsible for ensuring proper billing of service revenue.




    This position involves regular communication with external and internal customers to ensure proper billing of service revenue. Individuals must offer strong communication and problem-solving skills as these are essential to the daily tasks of this position. Specific duties will include, but are not limited to:

    • Contract Setup-which includes E-Automate setup and verification of contract setup with Finance Partners.
    • Resolve and correct billing and contract issues from external and internal customers.
    • Final Billings.
    • Monitor Finance Partners Lease Terminations.
    • Spreadsheet Billings.
    • Shared Renewals.
    • Monitor and correct Upload Error Reports with Finance Partners.


    Internal: Exempt, Non-Exempt
    External: Current Customers, Vendors

    Job Related Dimensions

    • Strong attention to detail.
    • Strong communication skills – both verbal and written.
    • Strong problem-solving skills.
    • Ability to multitask.
    • Proficiency in MS Office products (Excel, Word, MS Outlook).
    • Proficiency in E-Automate.


    • HS Diploma or GED

    Physical Demands & Work Environment

    • Ability to sit at a desk for prolonged periods of time.
    • Ability to talk on the phone and work with various computer tools and applications.
    • Ability to type and compose written communication in various forms.

    UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

    • Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
    • Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
    • Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
    • Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
    • Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
    • Pet Insurance, breathe easy knowing Nationwide has your pets covered
    • Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
    • A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
    • Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

    UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.