UBEO Business Services, the premier provider of business technology products and services, is seeking to hire an Accounts Payable Coordinator to join our team in Chico, CA!

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations. 

Department: Accounting
Reports To: Accounts Payable Supervisor
FLSA Status:  Full Time/Non-Exempt

Purpose

The Accounts Payable Coordinator is responsible for various accounting and clerical tasks related to maintaining and processing accounts payable transactions.

Responsibilities

• Process and enter 300-400 invoices per week.
• Verify approval on all invoices, expense reimbursements and check requests.
• Understand expense accounts and cost centers.
• Coding vendor invoices to correct general ledger account.
• Familiarity with 3-way purchase order matching with vendor invoices.
• Assist with semi-monthly check runs.
• Update and maintain vendor profiles in ERP database.
• Assist with annual 1099 preparation.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Address and respond to vendor inquiries.
• Work collaboratively with various departments to perform accounts payable validations.
• Special projects as assigned.
• Identify and contribute to continuous improvement efforts to reduce costs or increase productivity without reducing effectiveness.
• Maintain an open and candid working relationship with the immediate manager in discussing matters of importance.
• Adhere to established company values, practices, policies, and procedures at all times. Follow and support compliance with all applicable safety rules, laws, regulations, and standards.
  
  

Job Related Dimensions

• Demonstrate confidence with a high degree of professionalism.
• Very strong attention to detail and problem-solving skills are essential.
• Takes ownership of job responsibilities with personal pride and accountability.
• Very prompt, hardworking, and loves what they do.
• Ability to work independently with little supervision required.
• Ability to remain calm while working under pressure in a busy environment.
• Ability to work within the timeframe of standard policies and procedures and not miss deadlines/due dates.
• Ability to maintain confidentiality related to sensitive company and employee information.
• Excellent ability to multi-task, prioritize and problem-solve in a busy, fast-paced environment.
• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team.
• Excellent written and verbal communication skills.
• Strong professionalism and organizational and planning skills.
• Regular and reliable attendance.
  
  

Qualifications

• Solid understanding of basic bookkeeping and accounts payable principles.
• High degree of accuracy and attention to detail.
• Proficiency in MS Word, Excel, and Outlook is essential.
• Minimum of 2 years Accounts Payable experience required.
• High School Diploma or GED required; college degree preferred.

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time.
• Ability to talk on the phone and work with various computer tools and applications.
• Ability to type and compose written communication in various forms.
• Ability to lift 20+lbs on occasion

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.

Remuneration for this role: $16.90 - $26.00 per hour. Individual compensation packages are competitive and commensurate based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.