Conversion Services
Access your important files from anywhere with our comprehensive document conversion services. From scanning and indexing to project management support and beyond, we’ve got you covered.
Transition seamlessly to a digital environment
Our end-to-end file conversion services are designed to help you improve efficiency, security, and accessibility.
No matter how you want to access your files — via software, hard drives, or the cloud — we can help.
- File scanning
- Indexing scanned documents
- Microfilm and microfiche conversions
- Wide format scanning
- Improved workflow solutions/task automation
- Project management consulting
- Pickup and shredding options
File scanning and indexing
Transform your paper documents into digital files with secure document scanning and precise indexing for easy searching and retrieval. Each document is meticulously scanned to ensure the highest quality, and comprehensive indexing allows for quick retrieval and efficient organization.
Our file scanning and indexing services are agnostic. We can convert files into a variety of formats, including PDF, TIFF, and Searchable PDF, or deliver in native format for Electronic Content Management systems such as DocuWare and Laserfiche.
Throughout the process, we ensure compliance with a documented chain of custody, detailing handlers, collection, transfer purposes, and project phases, so your documents are always secure
Microfilm and microfiche conversions
Preserve your valuable microfilm and microfiche records by converting them into high-quality digital formats. We utilize advanced scanning technology to convert microfilm to digital, ensuring that even the smallest details are captured accurately.
Safeguard your information from physical degradation and make it more accessible and easier to manage within modern digital systems.
Wide format scanning
For documents that exceed standard sizes, we offer wide/large format scanning services.
Whether you’re scanning blueprints, maps, posters, or other large-scale documents, our high-resolution scanners capture every detail, ensuring they’re digitized with precision.
Improved workflow solutions/task automation
Streamline your document management processes and improve efficiency and productivity across your organization with our tailored solutions.
By integrating digital workflows, we help you automate repetitive tasks, reduce manual errors, and enhance collaboration among team members.
Project management consulting
We’ll guide you through every step of your document conversion projects from planning to execution to ensure your project is completed on time and within budget.
Our experienced consultants work closely with your team to develop and implement customized strategies that align with your business goals.
Pickup and shredding options
With convenient pick-up and shredding options for your physical documents, we handle the logistics of collecting your documents and ensure that they are either securely shredded or returned to you after digitization.
Benefits of conversion services
Our conversion services provide several benefits:
Global accessibility
Support in-office and remote teams through secured, controlled, and logged access only to authorized users. With simplified document archival and retrieval through integrations with around 500 different applications, you can get work done faster.
Documented chain of custody
Save on costs for time spent on processing tasks and aggressive postage due to pre-sorting and meeting daily volumes, without compromising on quality.
Compliance
Our solutions support HIPAA, GDPR, Sarbanes-Oxley, SOC 2, Type 1 security, and others in US and international regulatory guidelines.
Efficiency
Task lists, email notifications, and reminders keep everyone informed and digital workflows moving smoothly.
Cost-effectiveness
Reduce costs associated with printing and maintaining physical documents, as well as time savings and reduced soft costs in searching for files. Digital files require less space and are easier to organize, so you’ll benefit from long-term savings.
Data loss prevention
We can handle your entire invoice, statement printing, mail campaigns, and more.
Space efficiency
By digitizing your documents, you reduce your storage space requirements and eliminate office clutter, opening up valuable space for profit-generating activities.
Reduced risk
Avoid the risk of paper documents falling into the wrong hands and data breaches by digitally archiving contracts, invoices, and more.
Better customer experiences
Digitizing documents allows you and your customers to more easily access information and files like receipts, order tracking information, and more.
Multi-level quality control
Each document goes through rigorous checks at multiple stages of the conversion process. This approach guarantees that your digital documents are of the highest quality, free from errors, and meet your specific requirements.
Secure information transfer
Protecting your data during the transfer process is our top priority. We use state-of-the-art encryption and secure protocols to ensure that your documents are safely transferred without the risk of unauthorized access. Get peace of mind, knowing that your sensitive information is handled with the highest level of security.
Custom scope of work
We conduct thorough assessments to understand your requirements and develop a comprehensive plan that outlines the project scope, timeline, and deliverables. This customized approach ensures that we meet your expectations and achieve your desired outcomes.
Proven importability
We deliver your digital files ready to seamlessly integrate into your existing systems and workflows. Our standardized formats and practices guarantee compatibility, making it easy for you to access and utilize your digitized documents without any disruptions.
Project visibility
UBEO regularly delivers detailed updates and dashboards that cover department-specific information, process alignment, volume metrics, export totals, and more, enabling you to stay informed and aligned with project developments.