UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Branch Sales Administrator in Fresno, CA.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Xerox, Ricoh, Canon and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations. 

The primary responsibilities of this position is as follows:

Department: Administration
Reports To: Sales Admin Supervisor
FLSA Status: Full-Time  (Monday – Friday 8:00 am to 5:00 pm)

Purpose

If you are looking for a career where you are valued and can develop both personally and professionally, you've come to the right place! 
We foster an ongoing exchange of knowledge, providing our employees with the tools and support they need to realize their professional potential, serve our customers' best interests, and uphold our unique values.

We are a rapidly growing organization whose culture is built on the concept of teamwork. We are a leading provider of document technology products and services. Our mission is to maximize organizational productivity by delivering effective automated business process and content management solutions that boost efficiency and profitability. Our growing company is looking to fill the role of Branch Sales Administrator.

Job Summary: Oversee the activities of employees; hire, train and evaluate new employees; and ensure that Branch’s is on track to meet its financial goals. Develop and implement budgets, prepare reports for executive management and ensure the Branch’s complies with company policies.   

Responsibilities

Assisting Sales:

• Assess the performance of the branch against business goals and plans
• Performance evaluations; to provide an opportunity to set goals, motivate, develop, coach and council employee’s
• Monitor & Review employee’s daily SOP (standard operation procedures) such as compass, proposals, order submissions, commissions, quotes, etc.  
• Business planning; develop business goals, and designing strategies and organizing business resources to advance goals
• Reviews Rep Forecast, activity & business plans 
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, transmitting text, data, and graphics
• Maintains internal and external confidentiality at all times
• Prepares reports by collecting and analyzing information
• Contributes to team effort by accomplishing Branch’s goals needed.
• Prepares new sales representatives orientation, introduce UBEO procedure, compass processes; providing resources and assistance
• Improves training effectiveness by developing new approaches and techniques; making support readily available; integrating support with routine job functions.
• Compass Support training sessions on Compass Sherpa
• Managing training and conference room events
• Support Executive Management with Facilitating meetings, agendas, and scheduling needs
• Reading, researching, and routing correspondence; drafting letters and documents; initiating telecommunications 
• Locates space and book event space when needed, arrange catering, order supplies, and make travel arrangements when needed, order event signs, meet the quality expectations.
• Gather information on each project to achieve quality event productions.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and cleanup for events as necessary.
• Work with Marketing dept. on nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Close out all events as required.
• Preparing budgets and provide periodic progress reports to staff directors for each event project.
• Keep track of event finances including check requests, invoicing, and reporting.
• Coordinate appointments scheduling of events on the calendar.
• Understand new equipment and techniques
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, 

Customer Service:

• Assist walk-in customers as needed
• Offer ultimate customer service both internally and externally

Job Related Dimensions

• Keep the office organized at all times
• Able to work independently and manage time effectively  
• Responsible for assisting in the daily operations of the branch  
• Strong sense of accountability and responsibility
• Leadership skills
• Strong knowledge of MS Word, Excel and Outlook applications
• Excellent communication skills both written and verbal
• Strong attention to detail, problem solving skills
• Excellent follow through skills
• Ability to multi-task effectively and efficiently
• Good organizational skills
• Good understanding of the business transaction cycle
• Ability to work in a “team oriented” environment
• Presentation Skills
• Training Orienting Employees
• Ability to accomplish projects with little supervision.
• Fantastic customer service ethic and high expectations for quality.

Behavior Requirement: 100% of the time-civility, cooperation, and professional behavior.

Qualifications

• Minimum three years’ experience in an administrative/sales environment
• College degree strongly preferred
• BA Degree
• 5+ years of related work experience

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time
• Ability to talk on the phone and work with various computer tools and applications
• Ability to type and compose written communication in various forms
• Ability to lift 20+lbs on occasion

Remuneration for this role: $15.00 - $23.00 per hour. Individual compensation packages are competitive and commensurate based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.