UBEO Business Services, the premier provider of business technology products and services, is seeking to hire an Accounts Payable Specialist to join our team in Owings Mills, MD.
UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Xerox, Ricoh, Canon, HP and Kyocera printers. UBEO specializes in electronic document management software and integrations.
Department: Accounting
Reports To: AP Supervisor/VP Finance
FLSA Status: Full Time / Exempt
Purpose
Under the direction of the A/P Supervisor, this position will be responsible for the processing of invoices, working with vendors to support successful payables relationships, support payment transactions and meeting the financial commitments of the organization, while ensuring the integrity, accuracy, and security of such information for accounting purposes.
Supervision
None
Responsibilities
The primary responsibilities of this position is as follows:
- Processing data entry, validation, matching and processing of various types of invoices such as inventory purchasing, general expenses and employee reimbursements.
- Ensuring timely working of payables email, CP1, LF and e-automate queues.
- Ensures that all invoices are properly approved by management as outlined in the company’s expense authorization policy.
- Answers vendor inquiries and investigates and resolves any discrepancies.
- Reviews vendor statements and ensures resolution to billing discrepancies and any past due invoices.
- Ensures utilization of AP systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
Contacts
Internal and External
Job Related Dimensions
- Deadline and detail-oriented
- Works well in team environment
- Fundamental knowledge of accounting
- Strong analytical and critical thinking skills
- Proficient in Excel and Outlook
- Communication and listening skills
- Excellent internal and external customer service skills
Qualifications
- Excellent written and verbal communication skills
- Previous oversight of full cycle Accounts Payable function required
- Experience with an ERP AP system required
- E-automate software experience helpful but not necessary
- Copier sales and service industry familiarity a plus
- Education in Accounting or Finance related field a plus
Physical Demands & Work Environment
- Ability to sit at desk for prolonged periods at times
- Ability to talk on the phone and work with various computer tools and applications
- Ability to type and compose written communication in various forms
- Ability to lift 20+lbs on occasion
UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:
- Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
- Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
- Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
- Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
- Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
- Pet Insurance, breathe easy knowing Nationwide has your pets covered
- Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
- A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
- Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life
UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.