UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Branch Coordinator to join our team in Austin, TX!
UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.
Department: Administration
Reports To: Office Manager
FLSA Status: Full Time / Hourly
Purpose
This position is responsible for providing administrative support to a sales team within a branch location.
Responsibilities include:
Primary responsibilities include, but are not limited to:
• Submit credit applications for pre-approval
• Obtain buyout and upgrade quotes
• Coordinate new customer setup with Database Coordinator
• Create and/or review contracts for accuracy and completeness
• Create commission reports and enter into SSK
• Create & maintain accurate monthly Average Volume Reports
• May be required to create average monthly volume reports
• Maintain order tracking log in real time
• Process equipment move requests
• Accurately create breakdown of equipment invoices
• Create orders for sales and service loaners
• Create orders for equipment exchanges
• Enter equipment orders into eAutomate CRM
• Other duties as may be assigned
Must be highly organized and detailed-oriented, with the ability to multi-task in a fast paced environment.
Supervision
Supervised
Contacts
Internal: Exempt, Non-Exempt
External: Current Customers, Vendors
Job Related Dimensions
- Strong attention to detail
- Strong communication skills – both verbal and written
- Proficiency in MS Office products (Excel, Word, MS Outlook, PowerPoint).
Qualifications
- HS Diploma or GED
- Preferred: Experience in a sales environment
Physical Demands & Work Environment
- Ability to sit at desk for prolonged periods of time.
- Ability to talk on the phone and work with various computer tools and applications.
- Ability to type and compose written communication in various forms.
- Ability to lift 20+lbs on occasion.
- Ability to report to the branch office location for work each day as scheduled.
UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:
- Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
- Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
- Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
- Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
- Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
- Pet Insurance, breathe easy knowing Nationwide has your pets covered
- Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
- A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
- Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life